Dinhata College

Maintenance Policy

Maintenance Policy

Dinhata College (Coochbehar) has a set of established procedures and policies for maintaining and utilizing physical, academic and support facilities.

Preventive Maintenance

Implementing scheduled inspections and routine maintenance tasks to prevent equipment or facilities from breaking down. This may include regular checks of electrical systems, HVAC (heating, ventilation, and air conditioning) systems, plumbing, and other infrastructure.

Corrective Maintenance

Addressing issues promptly when they arise to minimize disruptions to operations. This involves fixing broken equipment, repairing facilities, and resolving any safety hazards.

Predictive Maintenance

Using data and analytics to predict when equipment or facilities are likely to fail and taking proactive measures to prevent breakdowns. This may involve monitoring systems, conducting predictive tests, and replacing parts before they fail.

Emergency Maintenance

Responding to urgent issues that pose an immediate threat to safety, health, or the integrity of the facilities. This may involve deploying maintenance staff quickly to address emergencies like burst pipes, power outages, or severe structural damage.

Environmental Maintenance

Ensuring that the college complies with environmental regulations and practices sustainability in its maintenance activities. This may involve energy-efficient upgrades, waste management, and environmentally friendly practices.

Documentation and Reporting

Maintaining records of maintenance activities, including work orders, inspections, repairs, and costs. This documentation helps track maintenance history, identify recurring issues, and allocate resources effectively.

Planned Maintenance

Scheduling maintenance activities during planned downtime, such as school breaks or weekends, to minimize disruption to regular operations.

Budgeting and Planning

Allocating financial resources for maintenance activities and planning long-term maintenance strategies. This involves prioritizing maintenance needs, forecasting future maintenance requirements, and optimizing budget allocation.

Staff Training and Development

Providing training and professional development opportunities for maintenance staff to ensure they have the skills and knowledge needed to perform their duties effectively and safely.

Feedback and Continuous Improvement

Soliciting feedback from stakeholders, including students, faculty, and staff, to identify areas for improvement in the maintenance process. This feedback loop helps the college continually refine its maintenance policies and procedures to better meet the needs of the community.
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